Privacy Policy — Hartlepool Amateur Radio Club
Last updated: 09 July 2026
Hartlepool Amateur Radio Club (“we”, “our”, “the Club”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard personal information when you visit our website or contact us.
We operate as a non‑commercial community organisation based in the United Kingdom. All processing of personal data is carried out in accordance with UK GDPR and the Privacy and Electronic Communications Regulations (PECR).
To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents, we use the consent tool “Real Cookie Banner”. Details on how “Real Cookie Banner” works can be found at https://devowl.io/rcb/data-processing/.
The legal basis for the processing of personal data in this context are Art. 6 (1) (c) GDPR and Art. 6 (1) (f) GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.
The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consents.
1. Information We Collect
1.1 Information you provide directly
When you contact us through our website, we may collect:
- Your name
- Your email address
- Your message or enquiry
- Any additional information you choose to provide
This information is collected through Contact Form 7.
Only cookies strictly necessary for the technical functions of this website are stored. Tracking and analytics are disabled in all plugins in use here.
1.2 Automatically collected information
Our website may collect basic technical information such as:
- IP address
- Browser type
- Device type
- Pages visited
These are functional and security‑related logs used to keep the website running safely.
1.3 Security and anti‑spam protection
We use:
- Google reCAPTCHA to protect our contact form from spam and automated abuse
- Akismet Anti‑Spam to filter malicious or unwanted submissions
These services may process technical information such as IP address or browser characteristics solely for security purposes.
2. How We Use Your Information
We use your information to:
- Respond to enquiries
- Provide information about club activities
- Maintain the security of our website
- Prevent spam and malicious activity
- Improve the reliability and performance of our site
We do not use your information for marketing, profiling, or advertising.
3. Legal Basis for Processing
We process personal data under the following lawful bases:
- Legitimate interests — responding to enquiries, maintaining site security
- Consent — when you submit a contact form
- Legal obligation — if required to comply with UK law
4. Cookies
Our website uses cookies for:
- Essential WordPress functionality
- Security (e.g., Google reCAPTCHA)
- User consent preferences
Non‑essential cookies are only used if you choose to accept them via our cookie banner, powered by Compliance by Hu‑manity.co.
You can change your cookie preferences at any time using the Cookie Settings link in the banner.
5. Sharing Your Information
We do not sell, trade, or share your personal information with third parties.
We may share data only with:
- Service providers necessary for website security (e.g., Google reCAPTCHA, Akismet)
- UK authorities if legally required
We do not transfer personal data outside the UK unless required by the security services listed above, who provide appropriate safeguards.
6. Data Storage and Security
We take reasonable measures to protect your information, including:
- Secure hosting
- Anti‑spam protection
- Limited access to contact form submissions
- Regular security updates
We retain contact form messages only as long as necessary to respond to your enquiry.
7. Your Rights Under UK GDPR
You have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to processing
- Withdraw consent
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, contact us at:
hartlepoolarc@gmail.com (or your club’s official email)
8. External Links
Our website may contain links to external sites (e.g., WebCalendar, Google Maps). We are not responsible for the privacy practices of external websites.
9. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Hartlepool Amateur Radio Club Hartlepool, United Kingdom Email: hartlepoolarc@gmail.com